Personal Assistant w Warszawa, Polska

Personal Assistant

Miejsce pracy: Warszawa

Your responsibilities

• Oversee general office administrative support operations, including managing correspondence, scheduling meetings, and maintaining office supplies.
• Serve as the primary point of contact for visitors, answering and directing phone calls, and managing incoming and outgoing mail.
• Ensure the office environment and facility management is well-maintained, coordinating with vendors for office maintenance, repairs, and services.
• Maintain and organize office files, both physical and electronic, ensuring confidentiality and easy access.
• Plan and coordinate office events, meetings, and conferences, including arranging catering and logistics.
• Assist with basic financial tasks such as processing invoices, expense reports, and managing petty cash.
• Liaise with IT support to ensure office technology is functioning properly and manage office equipment and software licenses.
• Provide high-level administrative support to GM and executives, including managing calendars, scheduling appointments, and coordinating travel arrangements.
• Handle incoming and outgoing communications on behalf of executives, ensuring timely and professional responses.
• Prepare and edit documents, presentations, and reports for executive meetings and engagements.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Assist executives in prioritizing tasks and managing workflow to ensure efficient use of their time.
• Perform personal tasks and errands for executives as needed, ensuring seamless integration between their professional and personal responsibilities.
• Suport of marketing activites
• Cooperate with international Retailors Team

Our requirements

• Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Minimum of 2 years of experience in executive assistance and/or office management.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills. Strong proficiency in English is mandatory.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Excellent interpersonal skills and professional demeanor.
• Ability to prioritize tasks and manage time effectively to meet deadlines.
• Flexibility to adapt to changing priorities and handle unexpected challenges.
• Strong customer service orientation with a focus on creating positive experiences for internal and external stakeholders.
• Proactive approach to identifying opportunities for improvement and taking action without being prompted.
• Dependable and consistent in performing job responsibilities with a high level of integrity.

Optional

• Familiarity with graphic design tools, such as Canva.

What we offer

• Amazing discount on Nike gear
• Competitive compensation and benefits
• Opportunity to learn and grow your career with an outstanding premium athletic brand
• Positive and supportive team environment

Benefits

• sharing the costs of sports activities
• private medical care
• fruits
• corporate products and services at discounted prices
• integration events
• meal passes

Position Overview

The Personal Assistant will be providing high-level personal assistance to the GM and executive team in addition responsible for overseeing the day-to-day administrative functions of the office. This role requires exceptional organizational skills, discretion, and the ability to multitask effectively in a dynamic environment.

We thank all candidates for your interest in this opportunity, however, only those selected for an interview will be contacted.

Retailors Europe is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, colour, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, or disability.

NIKE

Retailors Poland, a subsidiary of Fox Group, is an operating partner for the Nike sports brand in Poland. We are currently seeking for a Personal Assistant for General Manager.

NIKE does more than outfit the world’s best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream, and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders, and visionaries. At NIKE, Inc. it is about each person bringing skills and passion to a challenging and constantly evolving game.

Dziękujemy wszystkim kandydatom za zainteresowanie Naszą ofertą pracy, jednak skontaktujemy się tylko z wybranymi osobami, które zostaną zaproszone do rozmowy kwalifikacyjnej. Retailors Europe zobowiązuje się do zatrudniania zróżnicowanej kadry pracowniczej. Wybrani kandydaci zostaną uwzględnieni bez względu na rasę, kolor skóry, religię, płeć, pochodzenie narodowe, wiek, orientację seksualną, tożsamość płciową, ekspresję płciową lub niepełnosprawność. Prosimy o dołączenie poniższej klauzuli do aplikacji: „Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w mojej ofercie pracy dla potrzeb niezbędnych do realizacji procesu rekrutacji (zgodnie z Ustawą z dnia 29.08.1997 roku o Ochronie Danych Osobowych; tekst jednolity z dnia 26.06.2014 roku, Dz. U. z 2014 r., poz. 1182). Jednocześnie oświadczam, że zostałem/am poinformowany/a o dobrowolności podania danych osobowych oraz prawie dostępu do treści swoich danych i ich poprawiania.”