Project Manager w Warszawa, Polska

Project Manager, Procurement Excellence

Hays Contracting Services is a B2B-based cooperation model. We are currently looking for an expert to provide services in the area of Project Management and Procurement Excellence as part of the Enterprise Supplier Relationship Management programme.

Location: remote 
Work model: 40h/week 
Business travel: no 
Cooperation type: B2B 
Project duration: up to 31.03.2027 
Start date: ASAP 
Rate: Up to 130 PLN/h net + VAT

Project descriptio:

The Project Manager will join the Procurement Center of Excellence and support the delivery of priority procurement transformation and capability-building initiatives.

The initial focus will be the delivery of the Enterprise Supplier Relationship Management programme. The project involves close cooperation with Procurement colleagues, cross-functional business stakeholders, senior leadership and an external implementation partner.

The role combines end-to-end project management with hands-on execution. The Project Manager will coordinate workstreams, translate plans into actions, collect and consolidate stakeholder and supplier input, develop project materials, track outcomes and ensure effective progress across the programme.

Over time, the role may also support additional Procurement Excellence initiatives across Global Procurement.

Technology environment:

• Microsoft PowerPoint
• Microsoft Excel
• Project tracking tools
• Reporting tools
• Collaboration tools 

Scope of Services:

• Driving the day-to-day delivery of the Enterprise Supplier Relationship Management programme across workstreams, stakeholders and external partners.
• Owning and maintaining the integrated project plan, milestones, actions, risks, dependencies and decisions.
• Ensuring timely follow-up and escalation of issues that may affect programme delivery.
• Preparing project governance meetings, working sessions and leadership reviews.
• Developing agendas, presentations, briefing materials, progress reports and action trackers.
• Monitoring project progress, deliverables and outcomes.
• Acting as the central coordination point between the Procurement Center of Excellence, project stakeholders and external implementation partners.
• Gathering, organizing and synthesizing information and stakeholder input.
• Planning and coordinating stakeholder and supplier surveys, including participant lists, communication, response follow-up and internal coordination.
• Coordinating stakeholder interviews and leadership input, including scheduling, briefing materials, information requests and follow-up activities.
• Preparing and facilitating workshops, leadership discussions and project working sessions.
• Conducting targeted research and analysis to support project deliverables, recommendations and decision-making.
• Developing and maintaining project trackers, presentations, templates, governance materials and working documents.
• Translating project outputs into practical tools, guidance and ways of working for Procurement teams.
• Coordinating input from Procurement leaders, Strategic Supplier Relationship Owners and cross-functional business stakeholders.
• Developing stakeholder communications, briefings and engagement activities.
• Tracking commitments and actions arising from stakeholder discussions and governance forums.
• Tracking project outcomes, measures, initiatives, actions and roadmaps.
• Supporting the structured transfer of tools, materials, routines and outstanding actions into Procurement ownership.
• Capturing lessons learned and supporting the continuous improvement of Procurement Excellence frameworks, tools and ways of working.
• Supporting the adoption of new practices through practical guidance, working sessions and enablement materials. 

Required competencies:

• Bachelor’s degree or equivalent relevant professional experience.
• Approximately 4–7 years of relevant professional experience.
• Proven responsibility for managing projects or significant workstreams in a complex, cross-functional environment.
• Strong project management and organizational skills.
• Ability to independently manage multiple activities, stakeholders and deadlines simultaneously.
• Demonstrated ability to combine project leadership with hands-on execution of project activities and deliverables.
• Experience in maintaining project plans, milestones, actions, risks, dependencies and governance materials.
• Strong analytical skills and the ability to structure information, synthesize input and translate it into clear materials and recommendations.
• Experience working with cross-functional stakeholders, senior leadership and external partners.
• Strong stakeholder management and communication skills.
• Strong proficiency in Microsoft PowerPoint and Excel.
• Confidence working with project tracking, reporting and collaboration tools.
• Detail-oriented and proactive approach, including consistent follow-up with stakeholders.
• Ability to work independently, exercise sound judgement and maintain delivery momentum.
• Experience working in a global, matrixed organization.
• Strong written and verbal English communication skills, including communication with senior stakeholders across different functions, regions and organizational levels. 

Nice to have:

• Experience in Procurement or Procurement Excellence.
• Experience in supplier management or Supplier Relationship Management programmes.
• Experience in transformation programmes.
• PMO or consulting experience.
• Experience in operational excellence or capability-building initiatives.
• Experience working in pharmaceutical or life sciences environments.
• Experience supporting global programmes and cross-regional stakeholders.
• Experience working with external implementation partners.
• Experience developing practical frameworks, tools, governance materials and enablement documentation. 

Cooperation process:

• profile and experience review by the Hays team;
• a conversation with a Hays consultant about the project and scope of services;
• a meeting with project representatives, up to 2 stages;
• agreement on cooperation terms;
• commencement of service delivery.

The cooperation is carried out between independent businesses under the B2B model and covers the performance of services within the agreed project scope. The Contractor independently organizes and manages the manner in which the services are performed, taking into account project requirements, security obligations and the necessary communication with the client. Any information regarding location, availability or project meetings is provided solely for organizational purposes and shall not be construed as creating an employment relationship, employer-like supervision or performance of work under the direction or control of the client.