Management Team Assistant | f/m/d w Warszawa, Polska - Jobeax
Opis oferty
Management Team Assistant | f/m/d w Warszawa, Polska
ERGO Technology & Services
Poland, Warszawa
Management Team Assistant | f/m/d w Warszawa, Polska is listed on Jobeax. Browse 110,000+ vacancies available.
How you will get the job done
managing calendars, correspondence, office and meeting room bookings, including smooth coordination with internal and external stakeholders
supporting meetings and events by organizing and preparing meetings in an international environment across multiple time zones, including agenda management, documentation, follow-up activities, and tracking action items
planning and booking international travel, monitoring itineraries, and processing expense reports
supporting the preparation of presentations, reports, and management materials, maintaining intranet and team sites, and conducting research to support decision-making
maintaining, organizing, and continuously improving team data repositories, databases, trackers, and documentation to ensure data accuracy, accessibility, and consistency
creating and maintaining structured databases, monitoring data quality, collecting information from multiple sources, and transforming data into meaningful insights
developing a strong understanding of organizational processes and stakeholder networks; proactively identifying the right experts, coordinating across teams, and driving topics to resolution on behalf of managers
independently coordinating ad-hoc tasks and cross-functional initiatives, connecting information from different sources, identifying dependencies, and ensuring timely execution
handling sensitive information with discretion and providing reliable support for ongoing projects and business-critical activities
Skills and experience you will need
fluency in English and Polish
proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint
strong analytical and problem-solving skills with the ability to connect information from different sources and see the bigger picture
excellent organizational and time-management skills with the ability to manage multiple priorities simultaneously
proactive, independent, and solution-oriented mindset with a strong sense of ownership
ability to quickly learn new tools, systems, and business processes
excellent communication and stakeholder-management skills, including the confidence to collaborate across different teams and seniority levels
high attention to detail combined with the ability to work efficiently in a dynamic environment
Nice to have
German and/or other languages
university degree
experience in process coordination, project support, or data management
About us
ERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities.
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